APRA Greater Houston

Job Board

We are happy to post any job opportunities that might be of interest to our members. Please send a job description as a Word document including contact instructions for applying to the job to aprahouston@gmail.com. Job postings will be removed after 90 days.

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Donor Service Coordinator
St. Agnes Academy
Posted:  10/5/17
Location: Houston Texas, United States
Position: Donor Service Coordinator
Field: Advancement
FLSA:  Exempt Employee
Website: www.st-agnes.org
Application Deadline: Until Filled
Category: Fundraising
Employment Level: Full-time - twelve month, 8-5, M-F

For over 100 years, St. Agnes Academy has been a leader in Catholic college preparatory education for Houston’s young women. With powerful voices and bold ideas, Academy women craft each day with a holy sense of wonder and awe, grace and grit, ingenuity and integrity, bravery and vulnerability, insight and foresight, authentic self-knowledge and selfless commitment to others – artists of vivid, passionate, and purposeful lives. 


The Donor Service Coordinator is primarily responsible for processing all philanthropic gifts and acknowledgments in a timely and accurate manner. The coordinator is also responsible for the management of the donor database (Raiser’s Edge) ensuring that data entered can be pulled in a consistent, accurate way. Additionally, the coordinator assists with direct mail and other list and reports as necessary.


A.      Gift Processing

         Process gifts and pledges into Raiser’s Edge and ensure acknowledgment/receipt letters are to signers within 24-48 business hours

         Process/commit online transactions within 48 hours of the transaction

         Record all transaction in Raiser’s Edge for the prior month no later than the 10th of the next month (

         Maintain and process all matching gifts

         Manage monthly pledge reminders and recurring gifts

         Prepare donor lists for the Annual Report

         Deposit checks with the Business office within 24 hours of receipt

         Reconcile monthly with the Business Office

         Provide requested information for the annual audit

         Respond to requests from donors, volunteers, and staff in a professional and timely manner

         Manage and maintain gift processing procedures and update as needed

         Send a gift report for the prior day’s transactions to the advancement team by 10 am

         Send a weekly gift report to the Head of Advancement and Head of School

         Send month-end reports and YTD reports to the Business Office not later than the 10th of the next month

B.      Raiser’s Edge Database

         Manage the operation, maintenance, data input, data integrity and accuracy for Raiser’s Edge

         Maintain SAA database standards for records

         Import and enter new student and new grandparent information, connect relationships

         Maintain accurate constituent records in the database in a timely manner

         Troubleshoot issues with Raiser’s Edge

         Be a resource for others in the use of Raiser’s Edge

         Coordinate coding of appeals and solicitations in database

         Assist with wealth screening process, coordinated by the Advancement Associate

         Collaborate with Registrar concerning Raiser’s Edge problems and procedures

         Serve as back-up for Director of Alumnae Relations to download sign-ups and profile updates

         Oversee entry of student activities on their education tab, managed by School Receptionist

C.      Stewardship Activities

         Manage acknolwedgement letter process and ensure letters get to proper signers

         Prepare mailing list, invitation, and manage RSVPs for Messiah

         Prepare mailing lists for Veritas Magazine

         Complies lists for the Annual Report

D.      Memorials

         Oversees honoraria/memorial records in Raiser’s Edge, generate mailing of honoraria/memorial cards and create lists for Veritas Magazine and All Saints Day Liturgy, managed by School Receptionist

         Oversees researching obituaries for the school, managed by School Receptionist

E.       Paver Program

         Coordinate the Legacy Paver Program (when/if gifts come in)

F.       Advancement Department Postage

         Purchase stamps for department’s personalized notes

G.     Other

         Be prepared to serve as the first point of contact with the Advancement Office, greeting visitors and donors both face-to-face and by phone

         Serve as back-up for the Advancement Associate

         Attend select after-hours events and meetings

         Other duties as assigned by the Head of Advancement


The Donor Services Coordinator will be a fundraising professional who knows and understands the nature and purpose of an educational institution. The coordinator should possess:

·         Commitment to embracing the mission and aspirations of St. Agnes Academy

·         Clear understanding and sincere appreciation of the mission, values, organization and traditions of Catholic and independent schools

 ·        Extensive experience and proficiency using Microsoft Office products and donor software, preferably Raiser’s Edge

 ·        Strong attention to detail and accuracy

·       Demonstrated ability to handle complex tasks, formulate plans, and successfully carry out objectives

·         Excellent written and oral communication skills

·         Ability to listen attentively and provide solutions

·         Strong organizational, time management, and project management skills

·         Ability to work with minimal supervision and direction

·         Proven track record of working effectively with others and supporting organizational goals

·         Commitment to providing timely responses to requests for information, service, and assistance

·         Demonstrated positive, energetic, and productive attitude

·         Ability to prioritize and accommodate competing requests for data and reports according to established priorities 

·         Ability to meet stringent deadlines in a high-pressure, fast-paced environment

·         Perform functions with a high degree of accuracy and confidentiality

·         A Bachelor’s degree from an accredited four-year institution preferred

·     Experience with auction software preferred

Work Environment

This job operates in a professional/education/office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to sit at desk area, communicate via phone/face to face, manually input data into a computer, walk to different office areas, reach with hands and arms, and minimal lifting, fly, drive a car, public speaking and attending events.

To apply, please send cover letter and resume to:
Bridget Hennessey
Head of Advancement

St. Agnes Academy is an equal opportunity employer. We may not be able to respond to every applicant regarding the status of his or her application. Candidates whose qualifications most closely meet our requirements will be contacted. A background check satisfactory to the school is required.

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Assistant Director, Development
MD Anderson Cancer Center
Posted:  7/11/17
Location: Houston Texas, United States
Position: Assistant Director, Development
Field: Fund Developmnet
Salary: Based on Experience
Website: https://careers.mdanderson.org/jobs/asst-director-development-7687?et=2TNIdlsMf
Application Deadline: Until Filled
Category: Fundraising administration
Employment Level: Full-time


The primary purpose of the Assistant Director of Development (Prospect Research/Analytics) is to provide prospect research, data analysis and inform strategy in order to assist in identifying and securing major gift prospects for the institution.

Key Functions:

 Decision Support. 

The Assistant Director will provide support to the organization in the following ways:

* Provide leadership and direction regarding the implementation of best practices in the ongoing pipeline analysis process (recent gifts from unassigned donors, special events attendees and other pipelines as appropriate).  Best practices will include collection of donor information and appropriately classifying donors regarding affinity, wealth, and donor segment, in addition to prioritizing the donors for follow-up contact by field staff.

* Provide leadership and direction regarding ongoing analysis and recommendations resulting from wealth screening and other vendor-acquired intelligence.

* As appropriate, develop and/or modify existing donor classification models to achieve greater levels of consistency and accuracy.

Focused Prospect Research.

Support Field Staff by conducting and composing in-depth prospect research as needed to support donor cultivation and solicitation.  Provide analysis of information gathered on prospects and donors and work with Field Staff to determine the best strategies for moving forward.  Maintain prospect information in the donor database.

Proactive Research.

Proactively identify potential prospects by developing prospect lists using in-house and external resources.  Monitor printed and on-line publications for coverage of companies, people, products, and issues that impact prospect and donor information, fundraising, and prospect research trends.

Data Analysis and Reporting.

Conduct data analysis utilizing data mining and statistical methods to present prospect data to help facilitate strategic, data informed decisions. Under the general direction of the Director of Prospect Management and Prospect Research (PMR), enhance capabilities to track and report on prospect and portfolio activity, as well as general development activity.  Assist with outside vendor activity as it relates to analytics and reporting.

All other duties as assigned.


Bachelor's degree in Advertising, Marketing, or related field. Two years of experience in development operations, fundraising, marketing, advertising, public relations or patient advocacy. May substitute required education degree with additional years of equivalent experience on a one to one basis.


It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html

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APRA Greater Houston is a 501(c)6 non-profit organization.

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